Production Planning and Control: Daily Meeting Checklist
Run a 15-minute factory planning meeting using material, capacity, priority, quality and exception evidence with a named decision owner.
A daily production planning meeting should turn current demand, usable material, capacity, execution and quality exceptions into owned decisions. The meeting works when each change retains its reason and next update time.
A long production meeting usually means the evidence was assembled during the meeting. A useful 15-minute review arrives with the shortage, load, hold and late-job records already visible.
Use one daily decision board
| Review | Evidence | Decision | Owner / next update |
|---|---|---|---|
| Demand | Released orders and accepted priorities | Sequence WO-301 before WO-298 | Planner / 09:30 |
| Material | Usable stock and confirmed receipts | Release 600 of planned 1,000 | Planner + stores / 11:00 |
| Capacity | Work-centre load and planned downtime | Move second operation to WC-04 | Production head / 10:00 |
| Quality | Held WIP and inspection queue | Protect alternate accepted batch | Quality / 12:00 |
| Exceptions | Late jobs and changed commitments | Update SO-441 dispatch | Sales / after plan approval |
Keep a plan and its revisions
Changing a sequence is a decision, not an edit to history. Retain the released order, original timing, observed event, authorised change and affected commitment. Repeated deviations can then improve the next planning assumption.
Odoo’s work-centre documentation is a current primary reference for capacity, schedules and efficiency. Use the same depth when testing another manufacturing system.
Run the board with Optiwise
Optiwise connects sales demand, BOM requirements, Smart Suggest material signals, routing, machine calendars, worker allocation, process entries and quality status. Our production AI agent can retrieve relevant records and perform actions allowed for the user’s role.
Use production planning for the order and route, inventory for usable material and quality for held output.
End with five owned outputs
- Released or held work orders
- Approved priority and resource changes
- Material actions with current supplier evidence
- Quality dispositions with a due time
- Customer commitments that need an authorised update
Questions from manufacturing teams
Who should attend the daily production meeting?
Include only roles needed for current decisions, commonly planning, production, stores, purchase and quality, with sales when commitments change.
Should the meeting reschedule every late job?
No. Confirm the constraint, remaining work and effect before changing the sequence.
How long should the meeting be?
Use the shortest time that closes the required decisions. The 15-minute example assumes evidence is prepared before the meeting.
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